Executive Secretary - Bali Office

Join Tugu Pratama Insurance Indonesia as an Executive Secretary in our dynamic Bali office. This is a unique opportunity for a detail-oriented professional to provide high-level administrative support to our leadership team while contributing to the smooth operation of our office. As part of our growing team, you'll play a crucial role in ensuring our operations run efficiently and effectively.

Our Bali office is a vibrant hub of activity, and we're looking for someone who can thrive in a fast-paced environment. You'll be responsible for managing schedules, coordinating meetings, and ensuring that all administrative tasks are completed accurately and on time. This role is perfect for someone who enjoys a mix of administrative work and client-facing tasks, with the opportunity to grow and develop within our organization.

📋 Tanggung Jawab Pekerjaan

• Provide high-level administrative support to the leadership team, including managing schedules and coordinating meetings.
• Handle and distribute incoming and outgoing correspondence, including emails, letters, and faxes.
• Prepare and maintain meeting agendas, minutes, and follow-up action items.
• Manage office supplies, equipment, and facilities, ensuring they are in good working order.
• Assist with travel arrangements, including booking flights, hotels, and transportation for executives.
• Support the HR team with recruitment processes, including scheduling interviews and maintaining candidate records.
• Assist with the preparation of reports and presentations for senior management.
• Ensure compliance with company policies and procedures, and maintain accurate records.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in an executive secretary or administrative role, preferably in a corporate or insurance environment.
• Excellent communication skills, both written and verbal.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Knowledge of insurance industry practices and procedures is a plus.
• Ability to work well under pressure and meet deadlines.
• Fluency in Indonesian and English is required.

🛠️ Keahlian

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